Digital Workspaces Are Here
One lasting impact of the pandemic is how it reshaped our professional and personal networks, with people connecting based on shared experiences. It was a defining moments in history where everyone had to rethink how they lived.
From the shift to remote work to the looming subscription crisis, the rise of digital workspaces is a change thatâs here to stay.
Tools like Notion, Microsoft Loop, Slack, and even Canva are putting an all-in-one workspace to the forefront of their business model.
But what exactly is a digital workspace? Is it just a place to store files, like Google Drive? Not quite. It can do more than just save files.
What Is a Digital Workspace?
A digital workspace is better explained when you have a picture in mind.
For decades, people have played games together where players share resources on the same map.
- In the Sims, you share a house.
- In role playing games (RPGs), you share an inventory and in-game items.
- In Mario Party, you compete in the same boxing arena side-by-side.
Using this concept, many digital tools are moving toward an all-in-one solution where resources are shared. Essentially, with everyone on the same map.
Itâs a place where you can come together to work together from anywhere in the world. No more asking Jeff to send you another PDF–just put it in the workspace, where anyone who needs it can access it.
Need security from Jeff? No problem. You decide who gets access to different parts of your workspace.
Thereâs No Going Back
Sounds great so far, right? Well, it feels even better not swapping between 6 different apps for one task.
The digital workspace is the easiest way to get things done.
Once itâs set up, it acts as a single source of truth and grows organically as you add resources.
And when all your tools and information live in one place, it takes seconds to find files and follow up on tasks. Heck, you can even look at other files while looking at the tasks youâre following up on.
With a workspace like Notion, you can:
- Manage a projects status and requirements
- Take meeting notes related to that project
- Attach your completion documents
All while being able to find any piece of information you have within 3 seconds.
Itâs like connecting everyoneâs computers without having to actually see that person (another pro/con of the pandemic).
It Didnât Happen Over Night
While the pandemic took digital workspaces to a whole new level, the shift to hybrid work had been catching on as a logical decision.
Some industries, like manufacturing and corporate data entry, are hesitant to adopt such a chaotic process as hybrid work. Yet, more than 70% of businesses are planning to keep hybrid setups after the pandemic.
Instead of spending hours trying to work, you just get to work.
No more keeping up with notifications from 8 closely related yet completely separated tools. Put it in Notion and find it in 3 seconds.
The amount of mental power gained back simply cannot be overlooked.
When everything is organized, easy to find when you need it, and doesnât look like itâs from 1992, youâre free to spend that time on anything more productive than fighting your disconnected tools.
The Biggest Reason
The decision to care about a digital workspace comes down to one simple thing:
Time.
With a digital workspace, there simply no time lost.
All tools, documents, supporting resources, and even personal habits can be found side-by-side or across the workspace in a separate section.
Itâd be like a perfectly organized house or office. Not everyone has keys to the mail room for a reason, but itâs there for the people that need access.
Only this time, itâs 2 clicks away.
Workspaces are the easiest way to get more done, stay organized, and ruthlessly eliminate all stresses that come with 8+ hours worth of spreadsheets and email searching.
When you feel how much time you have left, youâll never un-feel it.
Why Youâll See It Everywhere Soon
With the growing amount of sense that many business leaders are gaining about hybrid work, digital workspaces are popping up in every industry.
The addition of AI and the further time saving capabilities are incredibe.
As more people adopt workspaces, the tipping point will come slowly then it will be everywhere.
Whether youâre a solo chuck in a truck or somewhere in the ranks managing a large team, digital workspaces let you focus on what you do best, not stay frustrated with 4-5 âit gets the job doneâ type of tools.
Itâs not about following a trend, itâs just the easiest way to work thatâs ever been invented.
Final Thoughts
The irony is that if you feel like you donât have enough time to look into a digital workspace, you never will. But the moment you start with a platform like Notion, you suddenly have more time.
Learning a new tool is a commitment. I wouldnât ask you to do it if it wasnât worth it.
The best part about a digital workspace and all-in-one solution is that you only need to learn it once and you know it forever.
- The tools are yours.
- The information is yours.
- The time is yours.
The more you use it, the more you get back. Start today.
