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Easy Naming Conventions in Notion

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Introduction

Navigating Notion initially can be overwhelming. Inspired by this challenge, I devised a structured naming and organization system that mirrors the logical design of a website, enhancing navigation and usability across your workspace, irrespective of its complexity.

Single Database Principle for Streamlined Navigation

Central to our organizational system is the use of a single database for each topic. This method simplifies searching and connecting through relationships, making navigation intuitive, even on mobile devices.

  • Naming Convention: Each database is named with a clear, consistent format: “All (Database items) [(Workspace Acronym)]”.
    • Example: In the Bradley Hubbard workspace, a tasks database would be named “All Tasks [BH]”. This helps immediately identify the nature of the content—whether it’s a page or a database—and facilitates easier searches and connections.

Hub-Based Organization

Hubs are the core of our system, serving as repositories for all related information. This structure can include multiple levels, with hubs within hubs, to maintain a clean and organized workspace.

  • Examples of Hubs:
    • Tasks Hub
    • Projects Hub
    • Notes Hub
    • Business Hub

Each hub contains all information pertinent to that category, allowing for hierarchical organization and easy retrieval.

Interconnected Databases and Quick Return Views

To enhance the functionality and interconnectivity of your hubs and databases, we use specific icons and quick return views:

  1. Icon Consistency: When in a Hub page that is related to another database, we use the icon of that related database to maintain visual continuity.
    • Example: If you’re in the Notes Hub and a page relates to the Projects Hub, the icon will be a Project icon.
  2. Quick Return Views: Every database page includes quick access views to streamline workflow and reduce load times.
    • Views Include:
      • All Notes (Last Edited): Full table view of all Notes.
      • All Tasks (Last Edited): Full table view of all Tasks.
      • All Projects (Last Edited): Full table view of all Projects.
      • All Goals (Last Edited): Full table view of all Goals.
      • Areas & Resources (Last Edited): Full table view of all Areas & Resources.
    • Load Limit: Each view is set to a maximum of 10 pages to leverage Notion’s lazy loading.

Structuring Hub Subpages

Hub subpages are organized into four sections, allowing for targeted navigation based on your needs:

  1. Priority/Favorite/Important: This section houses your most crucial or frequently accessed content.
  2. Processing: Here, incoming tasks or information are categorized and placed appropriately.
  3. Time-Based: This section organizes content based on chronological attributes.
  4. Category-Based: This organizes content based on thematic or topical attributes.

Naming Projects and Resources by Area

Differentiating projects and resources by their respective areas ensures a systematic and coherent structure across your workspace.

Use a prefix related to the area before the name of the project or resource to indicate their connection.

    • Home Area Projects:
      • Home – Quick Tasks
      • Home – Upstairs Bathroom Painting
      • Home – Spring Cleaning
    • Home Area Resources:
      • Home – Recipes
      • Home – Important Documents
      • Home – User Manuals
    • Business Area Projects:
      • Bus – Office Move
      • Bus – Website Overhaul
      • Bus – Business Development

This system provides flexibility for longer names and ensures consistent, easy-to-find page naming.

Conclusion

By implementing these naming conventions and organizational strategies, Notion becomes not just a tool for storing information but a sophisticated environment tailored for efficiency and ease of use. Our structured approach provides a clear pathway through your digital workspace, making it intuitive and manageable.

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