Using Notion With A Team
People love Notion so much, they’ve built a whole ecosystem around it. You’ve got Notion Certified experts, a thriving Notion Pros community, and more templates than you can count, all designed by the people who use it every day.
And it’s not just individuals who are catching on. Companies are adopting Notion at an impressive rate.
Teams are ditching their cluttered stack of tools and moving everything into Notion because it’s easier to manage and it cuts down on the friction across all teams.
From freelancers to enterprises, everyone is finding value in what Notion brings to the table–it’s a one-stop-shop for everything important to you.
How Notion is Taking Over Business Tools
While Notion’s core lives with individual users and small teams, they’ve made serious strides into the enterprise world as well.
A 2023 study by Forrester Research found that more than 75% of companies were adopting low-code or no-code platforms to improve organizational efficiency.
Notion’s easy-to-deploy solutions allows companies to adapt it across departments, ranging from HR and marketing to product development and finance.
In 2023, Notion rolled out tools like Notion AI and more advanced features like SAML single sign-on (SSO). Soon after, larger organizations started paying attention.
And when companies start adopting a tool like Notion, you know it’s going to be around for a while.
Why? Because it works.
It doesn’t matter if you’re a freelance hero or a 1,000-person team: Notion can handle it.
A central business tool just makes sense. Save time, increase oversight, and keep everyone on the same page. All in one place.
Managing Tasks and Deadlines
If you’ve ever tried to manage six departments at once, you’ll know that business is a team sport. And in this sport, everyone has a different role to play.
One massive benefit of Notion is the ability to decide what to show for different users.
When using a designated page as a personal dashboard, your tasks, deadlines, and any important information are displayed on a single page.
Using this method with a team makes oversight and delegation take as little time as humanly possible.
From a single place, you can see your entire teams projects, responsibilities, and resources.
Use a personal dashboard to provide a real-time snapshot of:
- Upcoming Deadlines: Never miss a due date again with clear indicators of what’s on the horizon.
- Task Prioritization: Easily see which tasks require immediate attention and which ones can wait.
- Team Assignments: Understand who is responsible for what, reducing overlaps and ensuring accountability.
By consolidating this information, you spend less time organizing and more time executing.
No more surprises, no more last-minute panics. Just smooth sailing towards your goals.
A Home Base for Your Workday
In Notion, each user has a single account. This account can be invited to multiple workspaces and have different levels of access for each.
You can imagine your account as a badge you’d wear around an office space.
Some doors open wide as soon as you look at them, others need special clearance, and a few are there waiting for future growth.
Weird analogy? Maybe. But it captures how permissions work in a digital workspace.
Your personal dashboard takes advantages of this access to show you only what’s important to you—nothing more, nothing less.
With a personal dashboard, you can:
- Get real-time notifications on project changes and team updates.
- Work with your team on reports, assets, or plans, at the same time.
- Monitor your team’s progress and how projects contribute to the bigger picture.
- Start and end your day with confidence about important responsibilities.
It’s like having a team meeting that’s always in session but without the constant interruptions.
Why It Works Wonders for Teams
When everyone on the team has their own personal dashboard, magic happens.
Not only will everyone know what to do, there’s now a place to rely on and connect with.
You’ll quickly see the following:
- Clarity for Everyone: The “I didn’t know that was due today!” moments come once a year instead of once a week.
- Instant Communication: Updates happen in real-time, keeping everyone informed without endless email chains.
- Crystal Clear Accountability: Tasks are assigned and tracked, making responsibilities clear glass.
No more surprises. No more last-minute scrambles. Just smooth sailing towards your goals.
Why Notion is Here to Stay
Once you’ve added a personal dashboard to your workflow, there’s no turning back. The efficiency and clarity it brings revolutionary.
Think of your perfect day. A day where you and your team are all on the same page and no one’s frustrated.
Everyone knows what needs to be done, who’s doing it, and when it’s due.
Communication flows, productivity soars, and milestones are consistently reached before their deadline.
That’s the power of using a personal dashboard in a collaborative space.
The time and mental energy you save has a more productive can be turned towards better problems to solve. Toward the things that actually add value to your team.
You’ll quickly ask yourself how you survived without a central hub.
The Future of Work
Here’s why I believe Notion is here for the long haul: it’s adaptable.
Whether your team is fully remote, hybrid, or in-office, Notion’s flexibility is designed to evolve with us.
From Notion Calendar, Notion Forms, Notion Charts, and the soon-to-be Offline mode, Notion listens to its users and makes real changes happen.
Unlike niche tools that barely get updated, Notion is able to meet any team’s needs, big or small.
From freelancers with 20 projects to corporations with 20 departments, you now have a single source of truth for your business.
The more your team uses it, the more everyone gets back. So why wait? Start today and transform the way your team works together.
